August Vestry Minutes

August Vestry Minutes

 

Episcopal Church of Transfiguration, Mesa, AZ

Vestry Meeting Minutes, August 10, 2021

I  Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was held at the parish hall with some members appearing via zoom.

II  Roll Call. The following Vestry members were in attendance: Heidi Kinney, Barbara Press, Bill Paleck, Peg Wier, Caryll Prokosch, and Catherine Schuyler were present in person; Jo Laslo was present via zoom. Bob Saik, Rector, and Lynn Graff, Senior Warden, were also present in person. Pat Mack, Junior Warden, and Diane Klock, Clerk, appeared via zoom.

III Minutes. It was moved, seconded and passed that the June minutes were approved, as amended. It was also moved, seconded and passed that the July minutes were approved, as corrected to change the incorrect spelling of Anita Brayden’s name.

Financial Report.

Treasurer’s Report for July 2021 was included in the meeting packet.

Fr. Bob stated that church income for the month of July was $20,172.61, which included $5,090 from ECW. July expenses were $16,732.77. So income exceeded expenses, which is good news.

Fr. Bob stated that the year-to-date figures are still negative, but that’s ok. Income is always down some in the summer.

Fr. Bob stated that a supply priest will cost $350 each Sunday, for about $1,400 per month. But the church will not be making the monthly Rector payments of $7,665.59 after he leaves in September.

Expenses for an Interim Rector will be determined by contract.

The finance committee will need to add new line items to the expense report for an Interim Rector and the Search process.

Expenses in September will be significantly less, which will be reflected in the October report.

Jo will look into the potential need for 1099 forms for supply priests.

Balance Sheet

Fr. Bob stated that the checking account balance is $40,450.49, which is sufficient.

 

Fr. Bob stated that the Diocese creation care person, Pam Hyde, is encouraging solar power. This can be done by obtaining a capital lease which is paid off in 25 years. Fr. Bob stated that he would instead recommend borrowing or taking the money from investment accounts.

Fr. Bob stated that the Vestry needs to decide what to do with the money in the Diocesan Outreach Fund. There is $1,400 in the account to spend.

It was moved, seconded and passed to approve the Financial Report, subject to audit. It was also moved, seconded and passed that the Finance Committee has authorization the add line items for Interim and Search to the budget and to transfer budget amounts to cover those expenses.

ECW Report. The report was prepared by Jo Laslo and included in the packet.

Jo Laslo stated that they have been collecting water bottles for Brinton Elementary School.

ECW’s next meeting will be held September 11, 2021.

It was moved, seconded and passed that up to $200 will be donated from the Diocesan Outreach Fund for reusable water bottles for Brinton Elementary School. Jo will look into proceeding with this expenditure.

Daughters of the King Report.

Lynn Graff reported that Dana Whitman is the new president of the Daughters of the King.

They are continuing to hold monthly meetings.

Social Media Report.

There is no written social media report this month.

Fr. Bob stated that we need to find additional help for Dea Podhajsky. We should also consider payment for Dea’s daughter for the work she does on the church’s social media.

Crazy Chile Farm Update. The report was prepared by Bill Robinson and included in the packet.

Junior Warden Report

Pat Mack stated that he has found a place that can do the new sign.

The new sign will be significantly bigger, will have a crown at the top which makes it easier to hang and will have reflective coloring which will make it more

 

visible, especially at night.

The sign will have the same layout. In response to a suggestion, Pat said the new sign could include the church’s website. The sign will include the same information on both sides.

The hardware for the sign is gone, so a sturdy post will be needed.

Pat stated that we will need to pay 60% down to order the new sign.

It was moved, seconded and passed that $2,000 out of the capital improvement fund will be used for the new sign and installation of the sign.

Pat agreed to look into authorization for placing the sign at Broadway and Mountain, where the old sign was located.

Pat stated that the stanchion work still needs to be done where the stanchions on the back of the house came loose from the roof. Don Strochota has suggested connecting them with steel.

It was moved, seconded and passed that the expenditure to repair the stanchions is approved and will be taken from the capital improvement fund.

 

Senior Warden Report:

Lynn Graff reported that Gary Quamme has decided to leave September 1. The church will be using supply people until we can find a new music person. Lynn will be sending an ad to the Arizona organ guild. Gary will play for the Janet Zuber memorial.

Lynn stated that the six weeks following Fr. Bob’s departure are covered with supply priests.

Anita Brayden from the Diocese will be attending the September 14 Vestry meeting via zoom at 6:00 p.m. to discuss the search process.

Lynn stated that her role is to keep the Congregation informed. She will report to the Congregation after Vestry meetings. Peg Wier noted that we should focus on keeping people from falling away from church. We need to keep people informed and help people feel like they’re part of the process. It was suggested that information could be provided in the Bulletin and the church’s web page. It was also suggested that the church could give a visitor’s gift to new people attending services.

Lynn stated that she would like the Wednesday morning Bible study to meet in person in September.

 

Lynn noted that Gary Quamme has been using his own I-pad to live stream the church’s online services. The church will need to purchase an I-pad to use for online services.

It was moved, seconded and passed that the church will use $500 from the Improvement Fund to purchase an I-pad to replace Gary’s which will no longer be available.

The Vestry expressed appreciation for all that Lynn has done.

Open Items.

Fr. Bob stated there has been a suggestion that we have more contemporary music.

Fr. Bob reported that he has been in contact with Sheila Atkinson, an insurance person. Fr. Bob will be getting quotes on various levels of umbrella coverage and cyber liability coverage. He will also be looking into the replacement cost of buildings and the issue of coverage for independent contractors and people working at the Chile Farm.

After discussion of various options, it was moved, seconded and passed that the $1,400 in the Diocesan Outreach Fune will be used as follows: $200 to provide reusable water bottles for Brinton Elementary School (previously approved); $400 to CAAFA, Community Alliance Against Family Abuse; $400 to Project Help in Apache Junction which supports students in Apache Junction Schools; and $400 to Hope Women’s Center.

After discussion, the Vestry decided to stay with the decision made last month regarding the mask requirement in church.

Racial Reconciliation

Fr. Bob stated that Peg Wier and Jo Laslo have signed up for the Diocesan Anti-Racism Training. The information about signing up for this training, including links to the website to sign up, was included in Fr. Bob’s July 14 email.

Fr. Bob discussed the Sacred Ground program. He stated that the Bible study group that has completed the program felt it was an outstanding program. They will have one more meeting to decide how to go forward. Fr. Bob will be discussing the program with other clergy. He stated that Helen Hunter, a pastor at an A.M.E. church, and her husband Marty were very valuable participants in the program.

The church’s annual meeting will be in January.

Lynn and Jan will be meeting in October to discuss the upcoming pledge drive.

 

The POWWOW program is still being considered.

Calendar. Included in packet.

Heidi Kinney is the Vestry contact person for the month.

The meeting was adjourned.

 

Next meeting September 14, 2021

 

 

 

 

                                Episcopal Church of Transfiguration, Mesa, AZ

                                       Vestry Meeting Minutes,   July 13, 2021                                     

  1. Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was held at the parish hall with some members appearing via zoom.

  1. Roll Call. The following vestry members were in attendance. Heidi Kinney, Barbara Press, Bill Paleck, Peg Wier, and Catherine Schuyler were present in person; Jo Laslo and Ellen Jackelin were present via zoom. Bob Saik, Rector, was also present in person. Lynn Graff, Senior Warden, Pat Mack, Junior Warden, and Diane Klock, Clerk, appeared via zoom.
  • Rector Transition. Chris Whitehead attended the meeting in person and spoke about his experience in leading the Rector Transition process. He also answered questions from Vestry members about the process.
  1. It was moved, seconded and passed that the June minutes be approved, as amended.
  2. Financial Report.
  3. Treasurer’s Report for June 2021 was included in the meeting packet.
  4. Bob stated that church income for the month of June was down dramatically. The church spent $11,000 more than was taken in. Year to date income was $97,395.20 and expenditures were $102,170.38. Fr. Bob highlighted two expenditures in June, $1,727.67 for fire protection and $1,640.25 for property insurance. These are annual expenses, not monthly expenses.
  5. Balance Sheet
  6. Bob stated that the checking account balance has been reduced to $41,751.85. This is still a good number.
  7. Bob also discussed the Improvement Fund and the Capital Improvement Fund from 2019. He said that there were ten things on the list of improvements to do and only two have not been done. The two remaining are: (1) air conditioners for the church, which are not needed yet; and (2) signage to replace a sign that blew away.
  8. Bob stated that the Vestry needs to decide what to do with the money in the Diocesan Outreach Fund.
  9. It was moved, seconded and passed to approve the Financial Report, subject to audit.
  10. Outreach Report. An outreach report was prepared by Peg Wier and included in the packet.
  • Daughters of the King Report.
  1. Minutes from the Daughters of the King meeting on July 8, 2021, were submitted by Jan Saik and included in the packet.
  2. Lynn Graff stated that the Daughters of the King will be helping with the Janet Zuber celebration.
  • ECW Report.
  1. There is no written report because ECW did not meet.
  2. Jo Laslo reported regarding recent donations made by ECW. She also stated that ECW will move $5,000 from the ECW account to the church account. She stated they are moving ahead with the fashion show.
  3. Social Media Report. (Submitted by Dea Podhajsky and included in packet)
  4. In her comprehensive report, Dea compared the numbers on the church’s various social media accounts from July 2020 to July 2021. All of the accounts showed significant increases over the last year. Dea also stated that the church holds Evening Prayers, Morning Prayers, Book Group and Daughters of the King on Zoom.
  5. Dea stated that the church’s social media accounts reach about 500 people each month.
  6. Crazy Chili Farm Update. There was no official report from the Chili Garden.
  7. Junior Warden Report
  8. Pat Mack stated that he can put the old sign up until the one that blew away can be replaced.
  9. Pat also stated that he needs to unplug the sink and the stanchion work still needs to be done.
  10. Pat said that Walter is still a big help.
  11. The door replaced in the garage is holding up well.
  • Senior Warden Report: Lynn Graff
  1. Lynn stated that she has received a list of supply priests from the Diocese. Philip Stowell in on the list.
  2. Anita Broder from the Diocese will meet with the Vestry in September. Lynn is working on scheduling a meeting with her for September 14, 15 or 16. A suggestion was made that we ask her to come to the September 14 Vestry meeting. Lynn will look into that possibility.
  3. Lynn said that we will need volunteers for tasks after Fr. Bob leaves. For example, it will be good to have volunteers spend time in the office so Linda is not alone.
  4. Lynn will be back by August 7.
  • Rector’s Report.
  1. Bob stated that Gary Quamme will be attending online training provided by the Royal Church School of Music. Fr. Bob asked that the cost of the training be taken out of the organ fund. It was moved, seconded and passed that this expenditure be approved.
  2. Bob thanked the Vestry for allowing him time off in California and Colorado. He will be here now until September 1. August 29 will be his last Sunday.
  • Open Items.
  1. Audio Visual Equipment. Fr. Bob stated that the proposal for audio visual equipment from Audio Visual Experts provided to the Vestry last month would be an improvement but it is a lot of money. Fr. Bob thinks we should wait for the new Rector before making a decision.
  2. Bob stated that money was given by the Dick Bogart family for stained glass windows. The woman who will be doing the windows is ready to do the work.
    1. Bob strongly encouraged that Vestry to do away with the mask requirement. The Bishop has stated that: (1) people not vaccinated should wear masks; and (2) there is no longer a distance requirement. Fr. Bob stated that people have complained about masks.
    2. Catherine Schuyler made a motion to no longer require masks in church except that people who are not vaccinated should continue to wear masks. Heidi Kinney seconded the motion. A discussion followed. Bill Paleck stated that he would like to maintain a section for people who want to wear masks and maintain social distancing. Pat Mack stated that he would like the cushions returned to the pews. The motion was amended to state that the church will ask anyone who is not vaccinated to wear a mask. For all others, masks are recommended but not required. The hymnals and prayer books will be returned to the pews and the cushions will soon be placed in the pews. Two rows in the front of the church will be marked off where people are asked to make sure they practice social distancing.
    3. The motion, as amended, was passed by roll call vote.
  3. Transfiguration Policies and Employee Handbook.
    1. Proposed written policies were provided to Vestry members prior to the meeting.
    2. Peg Wier discussed the policy work that she and Fr. Bob have been doing. There will be a section of general policies which will be in a book. The clerk will need to sign off, just say they’ve been approved. The church has never had written policies that have been approved by the Vestry. They can be changed in the future.
    3. The proposed policies will be discussed at a future meeting. An actual employee handbook will also be presented later.
    4. Catherine Schuyler stated that she was wondering whether the Vestry should have a special meeting focusing on the policies. Fr. Bob will try to schedule a meeting.
  4. Racial Reconciliation.
    1. Bob stated that Sedona is starting the program.
    2. Bob stated that the church should go ahead and do it. He will email dates for Zoom-like sessions.
  5. Diocesan Outreach money. How to use this money should be decided in August.
  6. Included in packet.
  • The meeting was adjourned.

 

Next meeting August 10, 2021

 

 

 

 

 

                                Episcopal Church of Transfiguration, Mesa, AZ

                                       Vestry Meeting Minutes,   June 8, 2021                                     

  1. Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was held at the parish hall with some members appearing via zoom.

  1. Roll Call. The following vestry members were in attendance. Barbara Press, Bill Paleck, Peg Wier, Caryll Prokosch and Catherine Schuyler were present in person, Jo Laslo and Ellen Jackelin were present via zoom. Also present in person were Bob Saik, Rector, and Diane Klock, Clerk. Lynn Graff, Senior Warden, appeared via zoom.
  • It was moved, seconded and passed that the May minutes be approved, as corrected. It was also moved, seconded and passed that the minutes of the special meeting held on May 17, 2021 be approved.
  1. Financial Report.
  2. Treasurer’s Report for May 2021 was included in the meeting packet.
  3. Bob pointed out that the Report shows that church income is exceeding expenses by $2,558.63 for May and by $6,294.34 year to date.
  4. In response to a question by Catherine Schuyler regarding water, Fr. Bob stated that the water bill has been less than budgeted. The chili garden has a new irrigation system which is using less water.
  5. Balance Sheet
  6. Bob stated that there is an increased amount in the checking account.
  7. Bob also pointed out that the balance sheet reflects a chili garden expense for fencing.
  8. It was moved, seconded and passed to approve the Financial Report, subject to audit.
  9. Daughters of the King Report. (Submitted by Linda Soper and included in packet.)
  10. Lynn Graff stated that the Daughters of the King are continuing to meet via zoom.
  11. They will continue to meet.
  12. ECW Report (Submitted by Jo Laslo and included in packet.)
  13. Jo Laslo reported that they met physically and virtually on June 5 and discussed the use of the money in their account.
  14. The Report reflects money to be donated. They also have $5000 available for the church.
  15. The Fashion Show luncheon will be held March 12, 2022.
  16. ECW’s next meeting will be September 11, 2021.
  • Social Media Report. (Submitted by Dea Podhajsky and included in packet)
  1. Bob stated that the Report shows a slight increase in YouTube, Twitter and Web Page usage.
  2. Dea is asking for help with Instagram.
  3. A discussion was held about a bluish tinge on the video service. Fr. Bob reported that Gary Quamme is working on it. It may be a problem with the camera.
  • Crazy Chili Farm Update (Submitted by Bill Robinson and included in packet.)
  1. Junior Warden Report
  2. Bob stated that Pat Mack was unable to attend the meeting but sent him a text with the information for a report.
  3. Bob stated that thanks are in order for Walter, who is wonderful. He sprayed for bugs inside and out, replaced bait traps inside and out, sprayed the ground for weeds, and got water turned on all around the building. He put two new water spigots on. He also worked on the curtains in the parish hall building so they are now attached more firmly.
  4. Bob reported that the human door in the garage has been replaced. It will be an expense item on next month’s expense report. The work was done by Andrew, who was recommended by Catherine Schuyler.
  5. Bob stated that Pat completed monthly maintenance at the church.
  6. The air conditioners were checked last month and checked out okay. The air conditioners in the church are getting old but there is no need to replace them until one goes out.
  7. The stanchion work still needs to be done but Pat has had trouble finding someone to do the work.
  8. Senior Warden Report: Lynn Graff
  9. Lynn stated that she had a great trip.
  10. She is now out of the hills and mountains and should be able to stay in touch.
  11. Rector’s Report.
  12. Bob stated that his vacation schedule has changed slightly. He will be on vacation June 17 through June 26, and July 1 through July 6. Philip Stowell will fill in.
  13. Gary Quamme will be gone on Sunday. Mark DePasquale will be the guest organist.
  14. There is no replacement for Bob Wilk’s position on the Vestry yet.
  15. Bob discussed Safeguarding God’s Children, a program of the Episcopal Diocese of Arizona, which maintains a zero tolerance policy of sexual misconduct for clergy, employees and church workers. Material regarding this program was included in the packet.
    1. Bob stated that this program applies to sexual harassment of any person of any age. It will not be accepted from anyone.
    2. Bob stated that the material has been reviewed by the church staff.
    3. The program includes online training programs. Anyone in leadership who works with children must complete the training. A document was included in the packet which listed everyone who has completed the training.
    4. New members of the Vestry need to complete the training. Catherine Schuyler stated that she completed the online training in three evenings. Vestry members who need to do the training should contact Linda Ostmeyer and get an ID and information.
  16. Bob reported that he met with an independent contractor from Direct TV who inquired about putting a small cell phone tower on top of the church. The contractor stated that they would pay $750 per month. Fr. Bob will let the Vestry know if he hears from the contractor again.
  17. Bob told the Vestry that he has decided to retire on September 1, 2021.
  • Open Items.
  1. Audio Visual Equipment. A quote for audio visual equipment from Audio Visual Experts was provided to the Vestry. Fr. Bob stated that we will consider the quote at a later meeting.
  2. Benefits for clergy and staff and Employee Handbook.
    1. Peg Wier reported that she and Fr. Bob have been working on general policies, which will be presented later. The policies will eventually be posted and kept in binders.
    2. Peg stated they will then tackle the issue of an employee handbook.
    3. There are two areas where training will be required.
    1. The Vestry discussed the issue of changing the requirement that people wear masks during the church service.
    2. Following this discussion, it was moved, seconded and passed that masks will continue to be required at the church services, with masks optional for small group meetings.
  3. Food Distribution – POW WOW.
    1. Bill Paleck reported that he met with Tracy from St. John the Baptist and obtained additional information about POW WOW.
    2. Versions of this program have been around since 1994 and they have been doing the current version for 7 years. They have a mailing list of 100,000 people and have distributed 559 million pounds of produce. They need sites, volunteers and money.
    3. The way it works is that a driver brings the produce on pallets 90 minutes before the event. The event site provides volunteers for traffic control, money handling, setting up and taking down. It is run like an assembly line. Signage is also needed.
    4. Bill stated that the program would require 2 coordinators. He stated that he is sure people would come and that it would give people an opportunity to find out about the church.
    5. Bill stated that there is an option to hold an event just during months with 5 Saturdays. We would need 12-15 volunteers for each event. Paul Kwan is the contact person.
    6. Jo Laslo stated that she would go to an event this coming Saturday at Ocotillo and Ironwood.
    7. This will be kept on the agenda for next month.
  4. Racial reconciliation.
  5. Bob stated that the Tuesday morning Bible study is using Sacred Ground, a 10 session program focused on racial reconciliation. He stated that the session used that morning related to indigenous people.
  6. A Leaders’ Guide for Anti-Racism Training was provided to the Vestry. Also, the Diocesan Anti-Racism Training Policy was included in the meeting packet. Fr. Bob stated that training will be required under the policy but is not ready yet.
  7. Review of Vestry Plans from Planning Meeting.
    1. Bob stated that there are questions about what we want to do together.
    2. There will be a discussion with the Vestry in July.
  • Included in packet.
  • Vestry contact for the month is Barbara Press.
  1. The meeting was adjourned.

 

Next meeting July 13, 2021

 

 

 

 

 

Episcopal Church of Transfiguration, Mesa, AZ

Vestry Meeting Minutes,   May 11, 2021

I.               Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was held at the parish hall.

II.            Roll Call. The following vestry members were in attendance. Jo Laslo, Heidi Kinney, Barbara Press, Ellen Jackelen, Bill Paleck, Peg Wier, Catherine Schuyler. Also in attendance were Bob Saik, Rector, Lynn Graff, Senior Warden, Pat Mack, Junior Warden, and Diane Klock, Clerk.

III.          Minutes. It was moved, seconded and passed that the April minutes be approved, as corrected.

IV.         Financial Report.

1.     Treasurer’s Report for April 2021 was included in the meeting packet.

a.     Fr. Bob pointed out that the income for April was less than expected. However, income in March was higher than expected and the year to date income is ahead of what was budgeted. Fr. Bob stated that the church is in a good space for income. Also, expenses were less than the amount budgeted so income has exceeded expenses on a year to date basis and the church’s financials are good.

b.     Fr. Bob stated that the problem with the office phone expense has been fixed. The repair and maintenance expenditures are way below budget.

2.     Balance Sheet

a.     The Balance Sheet as of April 30, 2021 was included in the meeting packet.

b.     Fr. Bob stated that the checking account balance is down some but the investment accounts are strong.

c.     In response to a question from Catherine Schuyler, Fr. Bob stated that a portion of the money in one of the investment accounts is in a money market and is easily accessible.

3.      It was moved, seconded and passed to approve the Financial Report, subject to audit.

V.             Daughters of the King Report. (Included in packet.)

1.     Lynn Graff stated that the May meeting was a hybrid meeting with four on Zoom and five in person.

2.     A new member, Jane Stoneback, is transferring from Reno and joining the group.

3.     Prayers continue as part of their service to the Transfiguration family.

VI.          Social Media Report. (Submitted by Dea Podhajsky and included in packet)

1.     Fr. Bob discussed Gary Quamme’s work to keep the online services going.

2.     It was noted that there may be a title problem on YouTube.

VII.         Crazy Chili Farm Update (Submitted by Bill Robinson and included in packet)

1.     Lynn Graff stated that there has been a learning curve as far as using the new irrigation system. She also stated that crops are coming up. There have been problems with rabbits and pests.

2.     Catherine Schuyler stated that fencing is needed for Field #2 and fence installation was discussed.

3.     Fr. Bob stated that the Chili Farm is in desperate need of volunteers. Part of the problem is that some workers have left for the summer.

4.     In response to a question from Peg Wier, it was confirmed that Native American customers will be provided with our crop as part of the seed sharing project outlined in the Report.

VIII.       Junior Warden Report

1.     Pat Mack reported that Walter has put insulation around all pipes and has replaced all faucet handles. He also did the PVC pipe for irrigation in the Chili Garden. Pat stated that regular maintenance on the septic system has been done.

2.     Pat stated that the door to the garage needs to be replaced. This is a carpenter’s job and it is not easy to get people to come to the church for a small job. Suggestions regarding people who might be willing to do this work were made. Pat will follow up.

3.     Pat also noted that the stanchions behind the house off of the concrete need to be repaired.

IX.           Senior Warden Report: Lynn Graff

1.     Lynn stated that the church is in a good situation where people feel connected, activities and groups are still going.

2.      Lynn will be on vacation from late May to early August.

3.     Lynn reported that bottle caps keep coming in. They either need to be donated, if that is feasible, or discarded. She stated that they would be putting something in the bulletin so people stop bringing them.

X.             Rector’s Report.

1.     Fr. Bob stated that the coffee hour outside has been a nice thing for the church. Jane Stoneback, a new member, brought food.

2.     Fr. Bob is going to Colorado on vacation from June 15 through June 29. Philip Stowell will fill in.

3.     A replacement for Bob Wilk’s position on the Vestry needs to be identified. There is a year and a half left on his term. Suggestions were made regarding possible replacements.

XI.          ECW Report.

1.     Jo Laslo reported that the rummage sale was a success with over $2,200 raised and many items donated to a charitable organization which picked up everything that was left. At the rummage sale, there was a section that was priced and a section that was freewill. Jo stated that this worked very, very well.

2.     The spring luncheon and fashion show will be held the second Saturday of March 2022.

3.     The November rummage sale is scheduled for November 19-20.

4.     The secret sister reveal will be held Wednesday, June 9. Everyone will bring their own sack lunch.

XII.        Open Items.

1.     Audio Visual Equipment. Fr. Bob reported that the church now owns most of the equipment that is being used. The equipment is much improved and uses fewer wires. Fr. Bob stated that he would like to be able to have viewers hear the congregation and the choir. This will require microphones which drop down from the ceiling. A proposal will be made regarding purchasing the equipment and installation. He would also like to upgrade the ability to put things up on screens, which will require an additional screen. A proposal will be made about this as well.

2.     Benefits for clergy and staff and Employee Handbook.

a.     Peg Wier reported that the church does not have an Employee Handbook or personnel policies. She and Fr. Bob are going through the Diocese Employee Handbook and an Employee Handbook from Michigan. They will be looking at what policies the church needs for employees, vestry members, and volunteers.

b.    As far as benefits, a task force has been looking at whether benefits are being done in an equitable way. There are three levels of medical coverage available and the concern is that they are not being implemented in an even way throughout the Diocese. Clergy have sometimes been treated more favorable that lay employees. The national church does not like that. This is something that may be voted on at the diocesan convention.

3.     Food Distribution – POW WOW. (Report included in packet).

a.     Jo Laslo reported that she received information about POW WOW (Produce on Wheels Without Waste) from Paul Kwan. The church would have to be approved as a distribution site because distribution centers cannot be within 10 miles of another center.

b.    Food distribution takes place one Saturday a month from October to May and requires 15-25 volunteers. The hours are 5 a.m. to 11 a.m. Distribution opens at 6 a.m. for veterans and is then open to everyone else from 7 a.m. to 11 a.m.

c.     Jo will call Mr. Kwan about whether approval would be possible. Then it will be brought to the congregation to decide whether to go forward.

4.     Racial reconciliation. Fr. Bob stated that the church will be using Sacred Ground, a 10 session program focused on racial reconciliation. This program was recommended by Monica Whitacre and has been used a lot in this Diocese. The Vestry agreed with this idea. Fr. Bob will put a program together which may be a mix of Zoom and in person.

5.      Review of Vestry Plans from Planning Meeting. (Planning document provided to Vestry).

c.     Help with scheduling vaccinations was positive.

d.     Transition. What is needed is to identify things done in the past and things that are new. It may be good to continue some of the new ideas, maybe combine Zoom and in person for Wednesday services and Bible studies.

e.      The Outreach balance will be an agenda item for the next meeting.

4.     Calendar. Included in packet.

5.     Vestry contact for the month is Pat Mack.

6.     The meeting was adjourned.

Next meeting June 8, 2021

 

                                   Special Vestry Meeting Minutes,   May 17, 2021                                     

I.               Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was conducted via Zoom.

II.            Roll Call. The following vestry members were in attendance. Jo Laslo, Heidi Kinney, Barbara Press, Ellen Jackelen, Bill Paleck, Peg Wier. Also in attendance were Bob Saik, Rector, Lynn Graff, Senior Warden, and Diane Klock, Clerk.

III.           The meeting was called to discuss the new CDC guidelines regarding masks and the Bishop’s guidance on how churches can implement the new guidelines. Following this discussion, Bill Paleck made a motion to continue to require masks for the 8:00 and 10:00 services, with this decision to be revisited at the next Vestry meeting on June 8. Groups meeting at the church can make their own decision regarding whether masks will be required. Masks will not be required at the outdoor coffee hour. Ellen Jackelen seconded the motion and the motion was approved by the Vestry.

IV.          The meeting was adjourned