August Vestry Minutes

August Vestry Minutes

 

Episcopal Church of Transfiguration, Mesa, AZ

Vestry Meeting Minutes, August 10, 2021

I  Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was held at the parish hall with some members appearing via zoom.

II  Roll Call. The following Vestry members were in attendance: Heidi Kinney, Barbara Press, Bill Paleck, Peg Wier, Caryll Prokosch, and Catherine Schuyler were present in person; Jo Laslo was present via zoom. Bob Saik, Rector, and Lynn Graff, Senior Warden, were also present in person. Pat Mack, Junior Warden, and Diane Klock, Clerk, appeared via zoom.

III Minutes. It was moved, seconded and passed that the June minutes were approved, as amended. It was also moved, seconded and passed that the July minutes were approved, as corrected to change the incorrect spelling of Anita Brayden’s name.

Financial Report.

Treasurer’s Report for July 2021 was included in the meeting packet.

Fr. Bob stated that church income for the month of July was $20,172.61, which included $5,090 from ECW. July expenses were $16,732.77. So income exceeded expenses, which is good news.

Fr. Bob stated that the year-to-date figures are still negative, but that’s ok. Income is always down some in the summer.

Fr. Bob stated that a supply priest will cost $350 each Sunday, for about $1,400 per month. But the church will not be making the monthly Rector payments of $7,665.59 after he leaves in September.

Expenses for an Interim Rector will be determined by contract.

The finance committee will need to add new line items to the expense report for an Interim Rector and the Search process.

Expenses in September will be significantly less, which will be reflected in the October report.

Jo will look into the potential need for 1099 forms for supply priests.

Balance Sheet

Fr. Bob stated that the checking account balance is $40,450.49, which is sufficient.

 

Fr. Bob stated that the Diocese creation care person, Pam Hyde, is encouraging solar power. This can be done by obtaining a capital lease which is paid off in 25 years. Fr. Bob stated that he would instead recommend borrowing or taking the money from investment accounts.

Fr. Bob stated that the Vestry needs to decide what to do with the money in the Diocesan Outreach Fund. There is $1,400 in the account to spend.

It was moved, seconded and passed to approve the Financial Report, subject to audit. It was also moved, seconded and passed that the Finance Committee has authorization the add line items for Interim and Search to the budget and to transfer budget amounts to cover those expenses.

ECW Report. The report was prepared by Jo Laslo and included in the packet.

Jo Laslo stated that they have been collecting water bottles for Brinton Elementary School.

ECW’s next meeting will be held September 11, 2021.

It was moved, seconded and passed that up to $200 will be donated from the Diocesan Outreach Fund for reusable water bottles for Brinton Elementary School. Jo will look into proceeding with this expenditure.

Daughters of the King Report.

Lynn Graff reported that Dana Whitman is the new president of the Daughters of the King.

They are continuing to hold monthly meetings.

Social Media Report.

There is no written social media report this month.

Fr. Bob stated that we need to find additional help for Dea Podhajsky. We should also consider payment for Dea’s daughter for the work she does on the church’s social media.

Crazy Chile Farm Update. The report was prepared by Bill Robinson and included in the packet.

Junior Warden Report

Pat Mack stated that he has found a place that can do the new sign.

The new sign will be significantly bigger, will have a crown at the top which makes it easier to hang and will have reflective coloring which will make it more

 

visible, especially at night.

The sign will have the same layout. In response to a suggestion, Pat said the new sign could include the church’s website. The sign will include the same information on both sides.

The hardware for the sign is gone, so a sturdy post will be needed.

Pat stated that we will need to pay 60% down to order the new sign.

It was moved, seconded and passed that $2,000 out of the capital improvement fund will be used for the new sign and installation of the sign.

Pat agreed to look into authorization for placing the sign at Broadway and Mountain, where the old sign was located.

Pat stated that the stanchion work still needs to be done where the stanchions on the back of the house came loose from the roof. Don Strochota has suggested connecting them with steel.

It was moved, seconded and passed that the expenditure to repair the stanchions is approved and will be taken from the capital improvement fund.

 

Senior Warden Report:

Lynn Graff reported that Gary Quamme has decided to leave September 1. The church will be using supply people until we can find a new music person. Lynn will be sending an ad to the Arizona organ guild. Gary will play for the Janet Zuber memorial.

Lynn stated that the six weeks following Fr. Bob’s departure are covered with supply priests.

Anita Brayden from the Diocese will be attending the September 14 Vestry meeting via zoom at 6:00 p.m. to discuss the search process.

Lynn stated that her role is to keep the Congregation informed. She will report to the Congregation after Vestry meetings. Peg Wier noted that we should focus on keeping people from falling away from church. We need to keep people informed and help people feel like they’re part of the process. It was suggested that information could be provided in the Bulletin and the church’s web page. It was also suggested that the church could give a visitor’s gift to new people attending services.

Lynn stated that she would like the Wednesday morning Bible study to meet in person in September.

 

Lynn noted that Gary Quamme has been using his own I-pad to live stream the church’s online services. The church will need to purchase an I-pad to use for online services.

It was moved, seconded and passed that the church will use $500 from the Improvement Fund to purchase an I-pad to replace Gary’s which will no longer be available.

The Vestry expressed appreciation for all that Lynn has done.

Open Items.

Fr. Bob stated there has been a suggestion that we have more contemporary music.

Fr. Bob reported that he has been in contact with Sheila Atkinson, an insurance person. Fr. Bob will be getting quotes on various levels of umbrella coverage and cyber liability coverage. He will also be looking into the replacement cost of buildings and the issue of coverage for independent contractors and people working at the Chile Farm.

After discussion of various options, it was moved, seconded and passed that the $1,400 in the Diocesan Outreach Fune will be used as follows: $200 to provide reusable water bottles for Brinton Elementary School (previously approved); $400 to CAAFA, Community Alliance Against Family Abuse; $400 to Project Help in Apache Junction which supports students in Apache Junction Schools; and $400 to Hope Women’s Center.

After discussion, the Vestry decided to stay with the decision made last month regarding the mask requirement in church.

Racial Reconciliation

Fr. Bob stated that Peg Wier and Jo Laslo have signed up for the Diocesan Anti-Racism Training. The information about signing up for this training, including links to the website to sign up, was included in Fr. Bob’s July 14 email.

Fr. Bob discussed the Sacred Ground program. He stated that the Bible study group that has completed the program felt it was an outstanding program. They will have one more meeting to decide how to go forward. Fr. Bob will be discussing the program with other clergy. He stated that Helen Hunter, a pastor at an A.M.E. church, and her husband Marty were very valuable participants in the program.

The church’s annual meeting will be in January.

Lynn and Jan will be meeting in October to discuss the upcoming pledge drive.

 

The POWWOW program is still being considered.

Calendar. Included in packet.

Heidi Kinney is the Vestry contact person for the month.

The meeting was adjourned.

 

Next meeting September 14, 2021

 

 

 

 

                                    Episcopal Church of Transfiguration, Mesa, AZ

                                       Vestry Meeting Minutes,   October 12, 2021                                     

  1. Call to Order

The meeting was called to order by Senior Warden Lynn Graff. A quorum was present. The meeting was held at the parish hall.

  1. Roll Call. The following Vestry members were in attendance in person: Heidi Kinney, Barbara Press, Bill Paleck, Peg Wier, Catherine Schuyler, and Ellen Jackelen. Jo Laslo appeared via Zoom. Also present in person were Lynn Graff, Senior Warden, and Diane Klock, Clerk.
  • It was moved, seconded and passed that the September minutes be approved, as corrected.
  1. Financial Report.
  2. Treasurer’s Report for September 2021 was included in the meeting packet. Bill Paleck presented the Report to the Vestry.
  3. Bill stated that the Report looks different than usual because it is a complete Treasurer’s Report that includes all categories of income and expenditures. Bill stated that August income was ahead of budget by $19,000 and September income is ahead of budget by $14,000. September income was down $5,993.00, but expenses were $4,500 less than budget in September.
  4. In response to a question from Heidi, Bill explained that the expense for Rector health insurance for August was billed and paid in September. In response to questions from Catherine, Bill explained the stained glass window income listed and the Visitor income listed. Bill also explained the listings for pledged and non-pledged income and the cleaning service expense. Pat and Pam Mack provide cleaning for the entire church complex, at a much reduced price.
  5. The Balance Sheet for September 2021 was included in the meeting packet.
  6. Bill stated that the balance in the checking account has increased.
  7. There is $2000 set aside to pay Paul Lee, our interim music director. He is establishing an LLC and will be billing us when that is set up.
  8. It was moved, seconded and passed to approve the Financial Report, subject to audit.
  9. The Presentation Budget Report was included with the Financial Report and discussed. A completed Budget for 2022 will need Vestry approval and will go to the Congregation at the annual meeting for approval. Bill stated that we need to get income figures from the Stewardship drive prior to completing the budget. Bill stated that the church could suffer a loss of income during this period of transition.
  10. Heidi Kinney discussed the Stewardship process for this year. A letter has already been provided to the Congregation. A proposed second letter was included in the packet for Vestry review. Heidi stated that the letter talks about a possible drop of $30,000 in income. This is projected because people have moved and died and some Canadians are not coming back. Suggestions for improvements to the letter were discussed.
  11. Heidi stated that a third letter, regarding the talent piece of Stewardship, will hopefully come from the Interim Rector. Then, pledge cards will be provided.
  12. Heidi stated that Steven Carroll will be the supply priest next Sunday. He uses a walker, so adjustments will be needed.
  13. A written Outreach Report was included in the packet. Peg Wier stated that Bill Robinson is a marvel. He prepared a report on the Chile farm for presiding Bishop Curry’s visit. Bill’s report was included in the Vestry packet and will be included in the Stewardship letter. Peg also suggested that it be used in the church’s mission statement for the Rector search. Peg stated that soup is continuing to be made for anyone who needs it.
  • Jo Laslo will be the music liaison. She stated that Paul Lee will work for us until Epiphany. He would like a choir person on Vestry. Jo listed members of the Congregation she has talked to about being on a Music Committee. Bill Paleck stated that he would be on the Music Committee. Jo stated that she has found a possible pipe organ for the church. Lynn stated that she needs Vestry approval to continue Paul’s role as interim music director until Epiphany. Jo made a motion to keep Paul on and pay him through the Music Fund. The motion was seconded and approved. Jo stated that Paul would like a riser to have the choir in the front of the church. He would also like a budget. Following a discussion, it was decided that Jo will work with him and the Music Committee. There was a discussion regarding the need to print the music in the bulletin, which required paying for music rights. Lynn stated that the annual amount for music rights was very reasonable and having the music in the bulletin makes it easier for people to find the music and follow it.
  • People’s (Junior) Warden Report
  1. Pat Mack was not present so Lynn Graff presented the report. Lynn stated that the sign has not been installed yet. Pat will be using a metal post and bolt the sign to the post.
  2. Lynn stated that the church has paid $2,000 for landscaping. An arborist had to be hired to remove a Palo Verde tree and do work on an Ironwood tree, which is a state protected tree. They did a great job. The money came out of the Improvement Fund.
  3. Lynn stated that Rev. Anne Ellsworth said that the church looks well cared for during her visit regarding the Interim Rector position. Barbara Press noted that Pastor Anne also stated that the church grounds showed love and commitment. Lynn agreed that Pat does a good job with maintenance and upkeep. Walt also comes every Monday to help.
  4. Rector’s (Senior) Warden Report: Lynn Graff
  5. A family is working with the live streaming. It might be a good idea to have someone else trained.
  6. Lynn discussed the status of the process of hiring Pastor Anne as Interim Rector. She said that it was being handled by Canon Anita, who is very busy because there are currently 17 churches in the Diocese going through a transition. Lynn stated that she would be contacting Canon Anita and her assistant to check on progress.
  7. Lynn included her notes from the Zoom meeting with Canon Anita in the Vestry packet. She also discussed the availability of samples of mission statements and parish profiles. Lynn stated that she wants simple, basic questions to be used in preparing the parish profile. Catherine stated that it should be simple, down to earth, short, sweet and to the point. Peg stated that Joan had put together a history of the church that might help. The mission statement and parish profile may be something that can be done by the search committee. The Vestry discussed names of parishioners who may be good members of the search committee.
  8. Lynn briefly discussed Presiding Bishop Michael Curry’s upcoming visit to the Crazy Chile Farm. She stated that Bishop Curry’s speeches at the Diocesan Convention will be available on YouTube.
  9. Daughters of the King. A written report by Dana Wittman, President, was included in the packet. The report stated that Janet Zuber’s family was very appreciative of their work in hosting the reception following the memorial service.
  10. A written report by Jo Laslo, ECW President, was included in the packet. ECW’s monthly meetings are now held at 9:00 a.m. on the first Saturday of the month. The rummage sale will be held November 19th and 20th. Set up begins on November 15.
  • Crazy Chile Farm Update. A written report from the Crazy Chile Farm, A Million Meals for our Neighbors, Council for Native American Ministries, and Council for Creation Care was submitted by Bill Robinson and included in the packet. In his report, Bill stated that he has been asked to serve as liaison between the Council for Native American Ministries and the Council for Creation Care, one of only 3 laypeople in the latter. Bill stated that churches are encouraged to promote Resolution 2019-1-2 regarding recognition of indigenous people. He stated that Resolution 2021-2, which promotes practical water saving practices for parishes, was passed at the Diocesan Convention. Bill also discussed Presiding Bishop Curry’s upcoming tour of the Farm.
  • Social Media Report. A Report was submitted by Dea Podhajsky and included in the packet. Dea again noted that Social Media is a vital ministry of the parish and is an important part pf our church. She stated that there should be consideration of Social Media when looking for a new Rector. Barbara Press noticed that Gary Quamme was still listed in the report as someone authorized to post on YouTube. This should be corrected.
  • Vestry during Transition. Bill Paleck brought up the possibility of Vestry members staying on after their term expired during the transition. Names of possible Vestry members to fill the current vacancy and any other vacancies was also discussed.
  1. Scam emails. Jo reported that she received a scam email purported to be from Fr. Bob and Jan. Lynn stated that she would put something in the bulletin to remind parishioners that Fr. Bob and Jan cannot contact them, so to ignore anything that looks like it is from them.
  • Ellen Jackelen is the Vestry contact person for the month.
  • The meeting was adjourned.

 

Next meeting November 9, 2021 at 6:00 p.m.

 

 

 

 

 

                                    Episcopal Church of Transfiguration, Mesa, AZ

                                       Vestry Meeting Minutes,   September 14, 2021                                     

  1. Call to Order

The meeting was called to order by Senior Warden Lynn Graff. A quorum was present. The meeting was held at the parish hall.

  1. Roll Call. The following Vestry members were in attendance in person. Heidi Kinney, Barbara Press, Bill Paleck, Peg Wier, Catherine Schuyler, Jo Laslo and Ellen Jackelen. Also present in person were Lynn Graff, Senior Warden, Pat Mack, Junior Warden, and Diane Klock, Clerk.
  • Rector Transition. Anita Braden, Canon to the Ordinary and Chief of Staff of the

Diocese, attended the meeting via zoom. She provided detailed information about the transition process and ways that she can help with the process. She stated that discovery must be conducted, which will include a survey of the congregation, so that we can match the core values of the clergy with the core values of the parish. She also provided contact information and answered questions from Vestry members about the process.

  1. It was moved, seconded and passed that the August minutes be approved, as corrected.
  2. Policy Manual and Employee Handbook. Peg Wier requested approval of the Policy Manual and Employee Handbook that she and Fr. Bob prepared. Bill Paleck requested two amendments to the documents. First, he asked that the word Vestry be consistently capitalized or not capitalized throughout the documents. Second, he asked that references to the Diocese document be taken out. It was moved, seconded and passed that the Policy Manual and Employee Handbook were approved, as amended to comply with Bill’s requests. The two documents will need to be signed by the Clerk of the Vestry.
  3. Financial Report.
  4. Treasurer’s Report for August 2021 was included in the meeting packet. Bill Paleck presented the Report to the Vestry.
  5. Bill stated that the Financial Report shows that the church is ahead on income for the month of August. Bill said that it may be that some members have paid their remaining pledge amounts in full. He also proposed two new expense items, New Rector Expense and Interim Expense. A document was included in the meeting packet which provided definitions for the two new expense items, designated as 5.507.00 New Rector Expense and 5.508.00 Interim Expense.
  6. Bill stated that the $22,995 monthly expense for Fr. Bob is now not being spent since Fr. Bob left September 1. Bill proposed allotting this amount as follows: $4200 for Supply Priests, $18,295 for Interim Expense, and $500 for New Rector Expense, which will cover the cost for a Digital Ad. It was moved, seconded and passed that these expenses will be added to the Treasurer’s Report. Lynn stated that a benefactor will be donating $5000 toward the New Rector Expense.
  7. Balance Sheet
  8. Bill recommended that the Social Media Fund included in the Balance Sheet be removed and included in the Social Media Expense under Operating Expenses. It was moved, seconded and passed that the Social Media Fund will be removed from the Balance Sheet.
  9. Bill stated that the church’s checking account balance is up by $9,000 and the investment accounts are up.
  10. Bill also noted that the donations from the Diocesan Outreach Balance were mistakenly taken out of the ECW Balance. That has been corrected.
  11. Bill suggested that the Improvement Fund Balance and the Capital Imp. 2019 Balance be combined and named Improvement Fund Balance. It was moved, seconded and passed that the two funds will be combined as the Improvement Fund Balance.
  12. Bill stated that the new sign has been finished at a cost of $1,489.18. It will be installed.
  13. Lynn stated that Paul Lee has been providing music on Sunday at a cost of $500 a week. Lynn asked for approval to take this amount from the Music Fund Balance for six weeks. Bill moved that the church use the Music Fund to defray the costs of the interim music director. The motion was seconded and passed. Jo agreed to work on the effort to find a new music director. Peg Wier stated that she would like for the church to sing the Lord’s Prayer. Using more contemporary music was also discussed.
  14. Lynn pointed out that the meeting packet includes a Presentation Budget Report for 2022. A budget for 2022 will need to be completed before the annual meeting in January 2022. The need for 1099 forms for Supply Priests was discussed.
  15. It was moved, seconded and passed to approve the Financial Report, subject to audit.
  • Daughters of the King Report. A Report from Dana Wittmann, President, was included in the packet.
  • ECW Report.
  1. A written report from Jo Laslo was included in the packet.
  2. Jo corrected two typos in the report. The Fashion Show luncheon is scheduled for 3/12/2022. A donation of $400.00 was made to the Episcopal Relief Fund to benefit Haiti and the victims of the quake and subsequent storm.
  3. Social Media Report. A Report was submitted by Dea Podhajsky and included in the packet. Dea stated that between 750 and 1,000 people a month interact with our church on Social Media. Dea stated that Social Media is a vital ministry of this parish. She asked that people contact her if they have an interest or expertise in this field.
  4. Crazy Chile Farm Update. A written report from the Chile Farm and A Million Meals for our Neighbors was submitted by Bill Robinson and included in the packet. Lynn pointed out that the report stated that the Million Meals program made a donation of $6,093 to the United Food Bank that covered the outstanding balances of 46 of their agencies all over eastern Arizona. That allows the agencies to use their resources to help people in need. Lynn stated that the church has received thank you letters because of the donation which are available for viewing in the parish hall.
  5. People’s (Junior) Warden Report
  6. Pat Mack had to leave the meeting so Lynn provided his report. She stated that Pat wanted to thank Walter and Don Strachota for their hard work.
  7. Pat will be spraying for bugs and spraying for weeds.
  8. Pat will be using a metal post to install the new sign.
  • Rector’s (Senior) Warden Report: Lynn Graff
  1. Lynn stated that she has been doing the live streaming.
  2. Compline is continuing with 10-15 people participating every night.
  3. Lynn may start holding the Wednesday morning Bible study, which had been suspended due to Covid-19. Lynn may be the facilitator. This could also be something the Interim Rector could do.
  4. Heidi has agreed to take the lead on Stewardship.
  • Mask requirement in church. Lynn said that she has reworded the bulletin language regarding mask guidelines. Masks are still required for unvaccinated people.
  • Diocesan Anti-Racism Training. Lynn stated that many of the Vestry members have signed up for the training. All members of the Vestry need to do the training.
  1. Review of Vestry Plans from Planning Meeting. Lynn stated that the church just needs to go with the flow during this transition time. Bill suggested phone calls to talk to people about the music director, the new rector survey and stewardship. Catherine suggested that we hand out surveys to parishioners to be returned. Lynn stated that we will need to contact people in a variety of ways. Jo stated that we could check with people about whether they would like the survey mailed to them or would like to pick it up at church. A suggestion was made that we could have a drop box for people to return their surveys. Pat suggested that the drop box could be left and used as a suggestion box. Lynn noted that communication will be important.
  • PayPal Account. The church’s PayPal account was set up by Jan and can no longer be used. The PayPal account will be torn down and the people who were using it have agreed to switch to the church’s Zell account. Zell does not charge a fee.
  • Included in packet.
  • Jo Laslo is the Vestry contact person for the month.
  • The meeting was adjourned.

 

Next meeting October 12, 2021 at 6:00 p.m. Vestry meetings will be held at 6:00 p.m.

 

 

 

 

 

                                Episcopal Church of Transfiguration, Mesa, AZ

                                      Vestry Meeting Minutes,   August 10, 2021                                     

  1. Call to Order

The meeting was called to order by Fr. Bob Saik. A quorum was present. The meeting was held at the parish hall with some members appearing via zoom.

  1. Roll Call. The following Vestry members were in attendance: Heidi Kinney, Barbara Press, Bill Paleck, Peg Wier, Caryll Prokosch, and Catherine Schuyler were present in person; Jo Laslo was present via zoom. Bob Saik, Rector, and Lynn Graff, Senior Warden, were also present in person. Pat Mack, Junior Warden, and Diane Klock, Clerk, appeared via zoom.
  • It was moved, seconded and passed that the June minutes were approved, as amended. It was also moved, seconded and passed that the July minutes were approved, as corrected to change the incorrect spelling of Anita Brayden’s name.
  1. Financial Report.
  2. Treasurer’s Report for July 2021 was included in the meeting packet.
  3. Bob stated that church income for the month of July was $20,172.61, which included $5,090 from ECW. July expenses were $16,732.77. So income exceeded expenses, which is good news.
  4. Bob stated that the year-to-date figures are still negative, but that’s ok. Income is always down some in the summer.
  5. Bob stated that a supply priest will cost $350 each Sunday, for about $1,400 per month. But the church will not be making the monthly Rector payments of $7,665.59 after he leaves in September.
  6. Expenses for an Interim Rector will be determined by contract.
  7. The finance committee will need to add new line items to the expense report for an Interim Rector and the Search process.
  8. Expenses in September will be significantly less, which will be reflected in the October report.
  9. Jo will look into the potential need for 1099 forms for supply priests.
  10. Balance Sheet
  11. Bob stated that the checking account balance is $40,450.49, which is sufficient.
  12. Bob stated that the Diocese creation care person, Pam Hyde, is encouraging solar power. This can be done by obtaining a capital lease which is paid off in 25 years. Fr. Bob stated that he would instead recommend borrowing or taking the money from investment accounts.
  13. Bob stated that the Vestry needs to decide what to do with the money in the Diocesan Outreach Fund. There is $1,400 in the account to spend.
  14. It was moved, seconded and passed to approve the Financial Report, subject to audit. It was also moved, seconded and passed that the Finance Committee has authorization the add line items for Interim and Search to the budget and to transfer budget amounts to cover those expenses.
  15. ECW Report. The report was prepared by Jo Laslo and included in the packet.
    1. Jo Laslo stated that they have been collecting water bottles for Brinton Elementary School.
    2. ECW’s next meeting will be held September 11, 2021.
    3. It was moved, seconded and passed that up to $200 will be donated from the Diocesan Outreach Fund for reusable water bottles for Brinton Elementary School. Jo will look into proceeding with this expenditure.
  16. Daughters of the King Report.
  17. Lynn Graff reported that Dana Whitman is the new president of the Daughters of the King.
  18. They are continuing to hold monthly meetings.
  • Social Media Report.
  1. There is no written social media report this month.
  2. Bob stated that we need to find additional help for Dea Podhajsky. We should also consider payment for Dea’s daughter for the work she does on the church’s social media.
  • Crazy Chile Farm Update. The report was prepared by Bill Robinson and included in the packet.
  1. Junior Warden Report
  2. Pat Mack stated that he has found a place that can do the new sign.
  3. The new sign will be significantly bigger, will have a crown at the top which makes it easier to hang and will have reflective coloring which will make it more visible, especially at night.
  4. The sign will have the same layout. In response to a suggestion, Pat said the new sign could include the church’s website. The sign will include the same information on both sides.
  5. The hardware for the sign is gone, so a sturdy post will be needed.
  6. Pat stated that we will need to pay 60% down to order the new sign.
  7. It was moved, seconded and passed that $2,000 out of the capital improvement fund will be used for the new sign and installation of the sign.
  8. Pat agreed to look into authorization for placing the sign at Broadway and Mountain, where the old sign was located.
  9. Pat stated that the stanchion work still needs to be done where the stanchions on the back of the house came loose from the roof. Don Strochota has suggested connecting them with steel.
  10. It was moved, seconded and passed that the expenditure to repair the stanchions is approved and will be taken from the capital improvement fund.

 

  1. Senior Warden Report:
  2. Lynn Graff reported that Gary Quamme has decided to leave September 1. The church will be using supply people until we can find a new music person. Lynn will be sending an ad to the Arizona organ guild. Gary will play for the Janet Zuber memorial.
  3. Lynn stated that the six weeks following Fr. Bob’s departure are covered with supply priests.
  4. Anita Brayden from the Diocese will be attending the September 14 Vestry meeting via zoom at 6:00 p.m. to discuss the search process.
  5. Lynn stated that her role is to keep the Congregation informed. She will report to the Congregation after Vestry meetings. Peg Wier noted that we should focus on keeping people from falling away from church. We need to keep people informed and help people feel like they’re part of the process. It was suggested that information could be provided in the Bulletin and the church’s web page. It was also suggested that the church could give a visitor’s gift to new people attending services.
  6. Lynn stated that she would like the Wednesday morning Bible study to meet in person in September.
  7. Lynn noted that Gary Quamme has been using his own I-pad to live stream the church’s online services. The church will need to purchase an I-pad to use for online services.
  8. It was moved, seconded and passed that the church will use $500 from the Improvement Fund to purchase an I-pad to replace Gary’s which will no longer be available.
  9. The Vestry expressed appreciation for all that Lynn has done.
  10. Open Items.
  11. Bob stated there has been a suggestion that we have more contemporary music.
  12. Bob reported that he has been in contact with Sheila Atkinson, an insurance person. Fr. Bob will be getting quotes on various levels of umbrella coverage and cyber liability coverage. He will also be looking into the replacement cost of buildings and the issue of coverage for independent contractors and people working at the Chile Farm.
  13. After discussion of various options, it was moved, seconded and passed that the $1,400 in the Diocesan Outreach Fune will be used as follows: $200 to provide reusable water bottles for Brinton Elementary School (previously approved); $400 to CAAFA, Community Alliance Against Family Abuse; $400 to Project Help in Apache Junction which supports students in Apache Junction Schools; and $400 to Hope Women’s Center.
  14. After discussion, the Vestry decided to stay with the decision made last month regarding the mask requirement in church.
  15. Racial Reconciliation
    1. Bob stated that Peg Wier and Jo Laslo have signed up for the Diocesan Anti-Racism Training. The information about signing up for this training, including links to the website to sign up, was included in Fr. Bob’s July 14 email.
    2. Bob discussed the Sacred Ground program. He stated that the Bible study group that has completed the program felt it was an outstanding program. They will have one more meeting to decide how to go forward. Fr. Bob will be discussing the program with other clergy. He stated that Helen Hunter, a pastor at an A.M.E. church, and her husband Marty were very valuable participants in the program.
  16. The church’s annual meeting will be in January.
  17. Lynn and Jan will be meeting in October to discuss the upcoming pledge drive.
  18. The POWWOW program is still being considered.
  • Included in packet.
  • Heidi Kinney is the Vestry contact person for the month.
  • The meeting was adjourned.

 

Next meeting September 14, 2021